How to upload an event

How to upload an event

On this page you will find a guide showing you how to upload and manage your events for the festival. If you have any problems uploading, please contact beinghuman@sas.ac.uk.

We strongly recommend saving your event description and details on a Word document for your records, as you may not have access to these after you have submitted them.

Quick navigation

Registering | Uploading | What’s next?


Registering

Events are uploaded directly to our website, therefore you have to register for an account on our site and log in before you can submit your event details. If you have registered in a previous year you can login using your previous details. If you have forgotten your password, please follow the ‘Register’ and then ‘Lost Password?’ links to reset.

  1. To register for an account, follow this link https://beinghumanfestival.org/events/myevents and click ‘Register’
  2. Enter a username and email address
  3. Activate your account via your registered email address (check your junk mail for the registration confirmation email!) and create a password
  4. Go back to this link (https://beinghumanfestival.org/events/myevents) once you have activated your account and log in
  5. You can now create your event/s!


Uploading

The form

The top of the form displays a button, which will allow you to see all of your uploaded events – if you’ve uploaded any yet!

1. Add a title

Please follow these guidelines to make your title as accessible to the public as possible. Please be aware that we might ask you to edit your event title. Try to:

  • remove all unnecessary punctuation (colons, semicolons, hyphens etc.) so the title forms one short bite size chunk
  • remove all names e.g. of speakers and academics, and focus on the content
  • make them fun and appealing to non-specialist audiences

An example of an unsuitable title: Discoveries and Secrets: Dr Jane Smith’s exploration of consumables in Dickens’ literature – global interpretations

An example of a suitable title: Come dine with Dickens

2. Add a time and date

Add a time and date to your event.

  • If you are running a single event: make sure the two dates are the same and set the right opening/closing times
  • If you are running a large event with lots of different activities within it (e.g. a museum takeover) please create one listing and use the event blurb to describe smaller activities that people may encounter
  • If you are running an event that repeats several times over a number of days (e.g. a lunchtime talk that repeats in different slots): please upload each “occurrence” as a separate event (unless they all have the same booking link, then create a single listing)
  • If you are running an exhibition or other event that runs over several days: choose the first and last dates of the event in the relevant fields, and add the opening times. Put any additional information about opening times in the description box later

3. Add event description

  • This description is for your online event listing.
  • It may also be used for promotional materials including social media.
  • Please ensure your description is no longer than 160 words. Check your word count here.

Our goal is to make humanities research accessible to everyone and we want to present all activities using simple and jargon-free language that will capture the public’s imagination. Please follow these guidelines when writing your event descriptions:

  • indicate who your event is for (e.g. ‘come along if you’re interested in X or Y’, or, ‘this event is suitable for families and children aged 8+’)
  • say what the event is (e.g. craft workshop, screening, walking tour) and outline what attendees will be expected to do (e.g. ‘create your own zine booklet’)
  • remove all academic and specialist language
  • remove long bios/profiles of academics/speakers/artists involved in the event
  • sell your event to a general audience. Make it sound interesting, relatable and a good use of someone’s free time

4. Upload an image

  • All applicants must submit an image for use alongside their event.
  • This image will be used for your online listing and may be used for other promotional material (e.g. social media).
All images must:
  • be landscape
  • be less than 2MB in size (otherwise the form will not submit and you will have to start over again!)
  • be more than 750 pixels in width
  • be high resolution (at least 300 dpi)
  • not contain text or logos
  • have appropriate copyright permissions (you will be required to detail copyright information later in the form)

You can use an online tool like BeFunky to edit the size of your image. We would prefer to use images related specifically to your project or event. We do not include logos as a substitute for images.

We reserve the right to use alternative images should those supplied not be of sufficient quality or fit house guidelines.

5. Add a category

Please note: unfortunately this section of the form isn’t currently working! We are aware of this glitch so please just ignore this field and we will allocate the categories to your event/s at a later date.

6. Add a booking or website URL

  • Paste in a URL for the website where people can find more information about the event or book tickets
  • If your institution or venue does not have its own events or booking system, we recommend using Eventbrite (click here for a guide) to manage your bookings

7. Event cost

Please ignore this field. All events this year are free!

8. Add an organiser

  • Choose the organiser from the list, i.e. your university or research organisation
  • The full list of organisers will already be uploaded for you to choose from
  • If there are multiple organisers for one event, you can click the ‘Add Another Organiser’ button
  • If an organiser isn’t on the list, please contact the Being Human Team to add them
  • NB: event partners appear later in the form

9. Add a venue

  • Choose a venue from the existing list – or if your venue does not exist then click ‘Create’ and fill out the fields that appear.
  • For venue region, please use one of the following: East Midlands, East of England, International, London, North East England, North West England, Northern Ireland, Scotland, South East England, South West England, Wales, West Midlands, Yorkshire and the Humber.
  • For phone number, either enter the event organiser contact details or the venue contact details, whichever is more appropriate to answer enquiries.
  • For website, enter the venue’s website, if applicable.

Online events

  • If your event is online please enter the venue as a relevant institution or cultural partner where you would otherwise have held and hosted your event. e.g. if you were planning on holding your event at a museum or gallery, please enter that museum or gallery as the venue. e.g. ‘Online – The British Museum‘.
  • If you do not have a suitable cultural or community partner please enter your organisation’s full address, adding ‘Online’ to the venue title. e.g. ‘Online – School of Advanced Study, University of London‘.

Additional information

10. Add additional information (part 1)

  • Choose if booking is required or not: if you have ticked ‘Yes’, please ensure the relevant booking URL/ link is included in the field above (point 6).
  • Type in your series name if your events are part of a Being Human festival series e.g. Hub series (please don’t include series that aren’t related to Being Human festival).
  • Type in a contact email address for the event (please note this will display on the website).
  • Type in any event partners (suitable partners to include here would be things such as museums, venues, and community/ charity partners or organisations).

Add additional information (part 2)

11. Region and city/town

  • Pick the region in which your organisation is based from the drop-down.
  • Type in the city/town where your event will be held. If your event is online please select the city/town where you are based.

12. Accessibility information

  • All Being Human activities should give serious consideration to issues around accessibility in choice of venue and format, including accessibility for people with disabilities.
  • Please clearly detail any relevant venue or online platform accessibility information in this box and information about where to direct accessibility enquiries to. e.g. ‘There is a lift for wheelchair access and an induction loop. Please contact the venue for further information.’ or ‘Please contact the organiser directly for more information.’.
  • Please do not include web links in this section and keep the information concise.

13. Image copyright information

  • You are required to fill out the copyright information field or your image will be removed before it goes live on our site.
  • If your image is public domain (i.e. copyright free) please write ‘Public Domain’.
  • If you would like your image to be credited on your event listing please make a note of this in the text box.

What’s next?

Making changes after submission

  • Before 21 August  –  If something in your event changes (e.g venue, times, dates), you can log back in and update it until midnight on 21 August. (Go to ‘view submitted events’, ‘edit’, make your changes and press ‘submit’ to save the changes).  
  • After 21 August – Once the deadline has past, you will need to email beinghuman@sas.ac.uk if you wish to make changes. You will have a chance to review your online listing in September, so we ask that for most changes you wait until this time to amend anything.

After the 21 August

  • Your event will be reviewed and approved by a member of the Being Human team
  • Please remember that we may work with you to tweak your event title, description and image
  • You will have a chance to review your events for the online programme in September
  • The programme will launch online in early October