How to upload an event

On this page you will find a guide showing you how to upload and manage your events for the festival. If you have any problems uploading, please contact beinghuman@sas.ac.uk.

We strongly recommend saving your event blurbs and details on a Word document for your records, as you may not have access to these after you have submitted them.

Quick navigation

Registering | Uploading | What’s next? | Managing your events


Registering

    1. Go to beinghumanfestival.org/events/myevents/. You will be asked to log in or register for an account. If you don’t already have an account, please register.
    2. Go to your email inbox and click the link activating your account.
    3. Please check your junk box if nothing has appeared within a few minutes.
    4. Now go back to beinghumanfestival.org/events/myevents and log in.


Uploading

Here is an example of what your online event listing should look like.

The form

The top of the form displays a button, which will allow you to see all of your uploaded events – if you’ve uploaded any yet!

1. Add a title

Please keep your title under 60 characters. You can check your character count here.

Guidelines:

Please follow these guidelines to make your title as accessible to the public as possible. Please be aware that we might ask you to edit your event title. Try to:

  • remove all unnecessary punctuation (colons, semicolons, hyphens etc.) so the title forms one short bitesize chunk
  • remove all names e.g. of speakers and academics, and focus on the content
  • make them fun and appealing to non-specialist audiences
An example of an unsuitable title:

Discoveries and Secrets: Dr Jane Smith’s exploration of consumables in Dickens’ literature – global interpretations

An example of a suitable title:

Come dine with Dickens

2. Add a time and date

Add a time and date to your event.

  • If you are running a single event: make sure the two dates are the same and set the right opening/closing times
  • If you are running a large event with lots of different activities within it (e.g. a museum takeover) please create one listing and use the event blurb to describe smaller activities that people may encounter
  • If you are running an event that repeats several times over a number of days (e.g. a lunchtime talk that repeats in different slots): please upload each “occurrence” as a separate event (unless they all have the same booking link, then create a single listing)
  • If you are running an exhibition or other event that runs over several days: choose the first and last dates of the event in the relevant fields, and delete the time fields. Put any additional information about opening times in the description box later

3. Add a description for online

This description is only for use on the online events listing. Please ensure your description is no longer than 160 words. Check your word count here.

Guidelines:

Our goal is to make humanities research accessible to everyone and we want to present all activities using simple and jargon-free language that will capture the public’s imagination. Please follow these guidelines when writing your event descriptions:

  • indicate who your event is for (e.g. ‘come along if you’re interested in X or Y’, or, ‘this event is suitable for families and children aged 8+’)
  • say what the event is (e.g. craft workshop, screening, walking tour) and outline what attendees will be expected to do (e.g. ‘create your own zine booklet’)
  • remove all academic and specialist language
  • remove long bios/profiles of academics/speakers/artists involved in the event
  • sell your event to a general audience. Make it sound interesting, relatable and a good use of someone’s free time

4. Upload an image for your online listing

All applicants must submit an image for use alongside their event. This image will be used for your online listing and may be used for other promotional material (e.g. social media). Not all images will be featured in the print programme.

All images must:
  • be less than 2MB in size
  • be more than 750 pixels in width
  • be high resolution (at least 300 dpi)
  • have appropriate copyright permissions (you will be required to detail copyright information later in the form)

We would prefer to use images related specifically to your project or event. We do not include logos as a substitute for images.

We reserve the right to use alternative images should those supplied not be of sufficient quality or fit house guidelines.

5. Add a category

Add a category to your event: these are types of events. You may select multiple categories.

6. Add a booking or website URL

  • Paste in a URL for the website where people can find more information about the event or book tickets
  • If your institution or venue does not have its own events or booking system, we recommend using Eventbrite (click here for a guide) to manage your bookings

7. Add the cost

Add in the cost for your event: if it is free, please enter ‘0’. Please note a charge can only be applied to an event if agreed with the Being Human team at point of application.

8. Add an organiser

  • Choose the organiser from the list, i.e. your University or Research Organisation
  • The full list of organisers will already be uploaded for you to choose from
  • If there are multiple organisers for one event, you can click the ‘Add Another Organiser’ button
  • If an organiser isn’t on the list, please contact the Being Human Team to add them
  • NB: event partners appear later in the form

9. Add a venue

Choose a venue from the existing list – or if your venue does not exist then click Create and fill out the fields that appear. If you do not know what venue you are using, please enter TBC.

For venue region, please use one of the following:

  • East Midlands
  • East of England
  • International
  • London
  • North East England
  • North West England
  • Northern Ireland
  • Scotland
  • South East England
  • South West England
  • Wales
  • West Midlands
  • Yorkshire and the Humber

For phone number, either enter the event organiser contact details or the venue contact details, whichever is more appropriate to answer enquiries.

For website, enter the venue’s website, if applicable.

Additional information

PLEASE BE AWARE THAT YOU WILL NOT BE ELIGIBLE TO APPEAR IN THE PRINT PROGRAMME IF YOU ARE SUBMITTING COPY AFTER AUGUST 2.

This section of the form allows you to upload additional information for the online and print versions.

10. Add a short description for print

Add a description of just a few sentences (no more than 40 words) for the print programme. Check your word count here.

Guidelines:
  • say what the event is (e.g. craft workshop, screening, walking tour) and outline what attendees will be expected to do (e.g. ‘create your own zine booklet’)
  • remove all academic and specialist language
  • remove names (e.g. of speakers and academics)
  • make descriptions lively and engaging so readers are intrigued to visit the online listing

11. Add additional information (part 1)

  • Choose if booking is required or not: if you have ticked ‘Yes’, please ensure the relevant booking URL/ link is included in the field above (point 6)
  • Type in your series name if your events are part of a Being Human festival series e.g. Hub series (please don’t include series that aren’t related to Being Human festival)
  • Type in a contact email address for the event (this will display on the website)
  • Type in any event partners (suitable partners to include here would be things such as museums, venues, and community/ charity partners or organisations)

12. Add additional information (part 2)

  • Pick your region from the drop-down
  • Type in the city/town where your event will be held
  • Include any accessibility information for the venue where your event is being held e.g. ‘There is a lift for wheelchair access and an induction loop’ or ‘Please be aware that there are 140 steps up to the bell-tower and no step free access’ You may just want to include a link to the access page of your venue’s website
  • You are required to fill out the copyright information field or your image will be removed before it goes live on our website
  • If your image is public domain (ie copyright free) please write ‘Public Domain’

What’s next?

  • If the date or time of your event changes, please let us know as soon as possible via email as this could affect the order of events in your region
  • Your event will be approved by a member of the Being Human team before going live on the website in late September
  • You will have a chance to review a proof of the print programme and make any necessary corrections in mid-September (we will notify you of the date closer to the time)
  • You will have a chance to review your events for the online programme in late-September
  • Both the online and print programme will launch in early-October

If you wish to make changes after the 2 August deadline, please email the Being Human team.